Questions and answers about KTH-HR

KTH-HR is an ongoing project

The work of implementing KTH's new payroll system, KTH-HR, is ongoing and will continue in project form until at least the summer. HR is continually receiving feedback and works to improve and further develop the system.

Next steps and implemented in the project

Next steps in development:

• Tweak and further develop functionality for best use of the system, such as rules, system flows and authorizations
• Continue to inform and train users of the system
• Refine output and reports from the system
• Finalize the last work packages in the project work, such as GDPR, salary audit and staff statistics
• The project is expected to be completed by summer

So far, within the project we have achieved:

• The first payroll runs have been completed
• The first payroll audit has been completed
• Year-end processing in KTH-HR
• New payroll process (Payroll automation) that provides transparency and better tools for collaboration and control
• Tools for follow-up of accounting and taxes
• Tools for producing and signing decisions/contracts
• Tools for managing affiliates, such as scholarship holders
• Time reporting tool, for further development
• New support for follow-up via alerts and reminders
• Organization tree
• Cloud service
• More and better integrations
• Rehabilitation tool that ensures quality management of cases
• Dashboard tool for, for example, managers and HR that can see employees' total absence, leave and extra time worked

Do you have any questions about the above points? Contact us at loneprojektet@kth.se .

Project: new payroll and time management system

Page is updated continuously

Questions and answers (FAQ) is updated continuously.

I can’t log in to the system

Make sure you are connected to VPN. If you are a new employee, activate your KTH account  to log in.

I don’t see anything when I open the Medvind module

This may be because the Medvind module currently cannot be opened in Firefox or Safari on Mac. Troubleshooting is underway, with no estimated resolution time yet.
Tip: Try using Edge or Chrome as your browser, or open the module directly via kth.medvind.visma.com

I don’t see the same tabs as shown in the guides

Some tabs are preset as hidden. For example, if you cannot see the "Attest/approval" tab, you can change this in the settings. You can easily customise the tabs you see by changing your personal settings .

How can I view my payslips?

To view your payslips for November 2024 and beyond, follow the guide: see your payslip .
Read more: Salary payment

How do I see my vacation balance?

You can easily view your vacation balance in the KTH-HR module "Medvind", follow the guide Vacation balance .

Confirmation and approval

Here you will find answers to the most frequently asked questions about confirmation and monthly approval.

Do I need to confirm my month?

Confirmation is a feature where employees indicate that they have completed their reporting for the current month. The confirmation shows your manager that you have completed your reporting.

• If you are an employee with a flexitime agreement, you should confirm  at the end of the month.
• If you are an employee with annual working hours/non-regulated working hours, you should confirm at the end of the month if you have taken any absences or leave.

When is the last date for confirmation?

You can find the last date for confirmation on the page salary deadlines .

What if I’m unable to confirm?

If you’re unable to confirm for a month, your manager can still approve the month on your behalf. T

What does it mean to approve at the end of the month?

Managers approve absences and leave  on an ongoing basis and then approve the entire group at the end of each month. In KTH-HR, managers get an overview of employees' reporting, including time reports for hourly workers. Contact HR at your school if you need support with approval as a manager.

What if I, as a manager, can’t approve?

If you are a manager and you are on leave for example, you can delegate approval for that period. HR always ensures that monthly approval is completed.

I cannot register or change an absence/leave?

You cannot register in already approved months in the system. See salary deadlines . If you need to register absences/leaves/time or make changes for approved months, please contact HR and your manager for assistance with the addition or adjustment.