Questions and answers about KTH-HR
Here you will find answers to common questions about functions and procedures in KTH-HR. The information is for both employees and managers.
I can’t log in to the system
Make sure you are connected to VPN. If you are a new employee, activate your KTH account to log in.
I don’t see anything when I open the Self-reporting module
This may be because the self-reporting module currently cannot be opened in Firefox or Safari.
Tip: Try using Edge or Chrome as your browser, or open the module directly via
kth.medvind.visma.com
To clear the web data in the web browser often help.
How do I clear the web data in the web browser?
Sometimes, after system updates or if you are unable to access certain parts of the system, you may need to clear your web data in the web browser. The process varies depending on which browser you are using.
KTH has good instructions here: Clear web data in web browser | KTH Intranet
The Swedish eHealth Agency provides clear instructions for different browsers; you can find the link here (website in Swedish).
I don’t see the same tabs as shown in the guides
Some tabs are preset as hidden. For example, if you cannot see the "Attest/approval" tab, you can change this in the settings. You can easily customise the tabs you see by changing your personal settings .
How can I view my payslips?
To view your payslips for November 2024 and beyond, follow the guide:
see your payslip
.
Read more:
Salary payment
How do I see my vacation balance?
To view your payslips for November 2024 and beyond, follow the guide: Vacation balance .
Read more: Salary payment
What is confirm my month?
Confirmation is a way for you as an employee to ensure that your monthly reporting is complete. You check that you have reported all absences, leave, and working hours for the period, and then choose to mark as ready.
Confirmation signals to your manager that your reporting is complete and ready for approval.
Here is the manual on how to proceed: Confirmation | KTH Intranet
Do I need to confirm my month?
Confirmation is a feature where employees indicate that they have completed their reporting for the current month. The confirmation shows your manager that you have completed your reporting.
- If you are an employee with a flexitime agreement, you should confirm at the end of the month.
- If you are an employee with annual working hours/non-regulated working hours, you should confirm at the end of the month if you have taken any absences or leave.
When is the last date for confirmation?
You can find the last date for confirmation on the page salary deadlines .
What if I’m unable to confirm?
If you’re unable to confirm for a month, your manager can still approve the month on your behalf.
Nevertheless, it is recommended to maintain communication with your manager in such situations.
What is approval?
As a manager, you need to approve absences and leaves continuously and approve at the end of each month. At the end of each month, you as a manager get a clear overview of your employees’ reporting in KTH-HR. When your employees have marked their time as ready, you know that their reporting is finalized for the period, and you can proceed with approval.
Here is the manual on how to proceed: Approve step by step
What does it mean to approve at the end of the month?
Managers approve absences and leave on an ongoing basis and then approve the entire group at the end of each month. In KTH-HR, managers get an overview of employees' reporting, including time reports for hourly workers. Contact HR at your school if you need support with approval as a manager.
What if I, as a manager, can’t approve?
If you are a manager and you are on leave for example, you can delegate approval for that period. Instructions are here for how you delegate. HR always ensures that monthly approval is completed.
I cannot register or change an absence/leave?
You cannot register in already approved months in the system. See salary deadlines . If you need to register absences/leaves/time or make changes for approved months, please contact HR and your manager for assistance with the addition or adjustment.
I want to remove a vacation/leave of absence day
If the day has the status ‘Applied’/'Pending', you can remove it yourself.
If the day has the status ‘Pending - locked for editing’ or ‘Accepted’,
contact HR at your school.
Always remember to maintain a dialogue with your manager.