Approve leave and absence

Guides under development

The guides for employees and managers in KTH-HR are under development and will be updated during the fall of 2024.

Photos in English

The photos explaining the different steps will be updated in English where it´s applicable. However, many steps will be shown in Swedish as it reflects the view in KTH-HR.

If the view in the system doesn’t match the guide, it could be due to that you have different settings for how tabs are displayed. You can try to change your personal settings . 

Approve leave and absence step by step

1. Start by clicking on "Supervisor" (Arbetsledare) at the top of the page.

2. Select "Planning" (Planering) from the dropdown menu.

3. Click on the "Leave Application" (Ledighetsansökan) tab.

4. You will now see a view providing an overview of the leave applications that have been submitted and need to be processed. Under "Status," you can see the current status of each application.

• "Can be granted" (Kan beviljas) means that a reviewer has completed their approval.
• "Applied" (Ansökt) means that the employee has created a leave application, but no reviewer has yet processed the case.
• "Granted" (Beviljad) means that you, as the manager, have approved the leave application.

5. To process a leave application, select the row so it turns dark blue. Then click "Approve" (Bevilja) or "Reject" (Avslå).

6. If you wish to add a comment to the leave application before processing it, select the "Leave Application" (Ledighetsansökan) row and click "Edit" (Ändra).

7. After clicking "Edit," you can add a comment to the leave application. The employee will be able to read the comment after the leave application has been processed. At this stage, you can also approve or reject the application; don't forget to click "Save" (Spara).