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Affiliated partners and guests

To ensure that your collaboration partner has the best possible stay, there are several details to consider. Here we have summarized the information that is useful to take in to consideration beforehand.

Ordering access

Before a visit by a partner, student or affiliated person, it is sometimes necessary to order various accesses before arrival, such as a KTH account, canvas account, access card or internet access depending on needs.

You can order the accesses you need via the form that you will find linked to the right of this page. The form responses will be sent to CBH Service, your local IT support, the education office and the management coordinator for further processing depending on the needs specified. For help with ordering accesses, you can also contact the school's management office via ledningskansli@cbh.kth.se

Examples of partners or affiliated persons can be scholarship holders on their own funds, academic partners from another university, companies, board members or consultants. For students who will do an internship, a tripartite agreement must first be established with the sending home university.
Read more: Host an intern or visiting student

For access to SciLifelab, both access cards and e-mail accounts are managed locally by Site Support.
Read more: Site Support SciLifeLab

Details to consider

Vistor coming to Sweden
Depending on the length of stay, citizenship of the person arriving and purpose of the visit, the person may need to contact the Swedish Migration Board before travelling to Sweden. If a hosting agreement is needed, contact your hr-officer or hr@cbh.kth.se  for more help.

Period of stay
When planning the arrival date, set the date taking into consideration Swedish holidays and weekends in case the arriving person needs to be in contact with KTH regarding housing matters or Swedish authorities when they arrive. ​

No expenses
We cannot reimburse expenses to non-employees for tax reasons.

Guests and access cards

For shorter visits or for perople who only need access cards, you can instead contact CBH service directly via email to service@cbh.kth.se  stating the following;

  • Name+Surname of the person,

  • Personal identity number or birth date (YY-MM-DD),

  • Specify what the access applies; new card or extension for existing card,

  • The person's position (guest, master's student e.g),

  • Campus, department and if they need access to labs e.g.,

  • Starting date and end date. 

For more information about access cards: Access cards CBH

Accommodation and travel

In some cases and depending on avaliability, KTH Relocation can provide accommodation if the stay is longer than 2 months. Read more on the Relocation pages and register via their form on their page: KTH Relocation
For shorter visits and travel, CBH Service can book both travel and accommodation.
Read more: Book travel and hotels for external participants