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Course information for teachers

School of Electrical Engineering and Computer Science (EECS)

Kopps will be replaced on 1 June by new functionality in Ladok

As of 1 June 2025, KTH's course database Kopps will be replaced by new functionality in Ladok. Kopps will be taken offline starting 20 May 2025, and the new Ladok functionality will go live on 1 June.

The procedures for creating, revising, or discontinuing doctoral courses will be adapted to the new system. Processing times may be slightly longer during this transition period.

• Current information about the procedures is available on this page (updates ongoing)
More information about the Kopps shutdown is available here

On this page

Step 1: Prepare to give an already established doctoral course*

Fill out this web form to create a course offering  at EECS (required).

Doctoral Education Support is the recipient of the web form. We will register the course offering in Kopps, which exports the data to Ladok and Canvas. After that, the course will be searchable and visible as an upcoming course for doctoral students. Read more on the web page Course information for doctoral students under the subheading "How to find planned courses​".

Based on the information entered in the web form, we assist with merging Canvas course rooms with help from IT-Support, announcing courses in pEECS and/or Slack with help from the Communication Unit, etc. Note that according to the school's channels , mailing lists are no longer used to announce courses.

Doctoral students from other universities

Doctoral students from other universities need special permission before starting a doctoral course at KTH. How to apply for special permission is stated on the page Course information for doctoral students , under the grey box "Special permission for doctoral students from other universities".

KTH has raised the security level for IT account activations. To start a course, the doctoral student needs a KTH account  which can be activated with Swedish Mobile BankID or by visiting KTH’s campus. If they do not have Swedish Mobile BankID or are not able to visit campus, they cannot start the course.

Doctoral students from other universities may also attend first and second-cycle level courses at KTH under either of the following two conditions: (1) the course is listed on universityadmissions.se  and they apply through that platform or (2) their company or university is willing to pay the course fee. Read more about this in the box labelled " Limitations for doctoral students from other universities ".

Limitations for teaching assistants

Doctoral students cannot simultaneously be teaching assistants (TAs) and students in the same course. If a doctoral student has already served as a TA for a course, they will unlikely be allowed to take the course as a student later.

* If you wish to create a new doctoral course, see the subheading Establishing a new doctoral course  below.

Step 2: Admit and register doctoral students before the course

If using Canvas

Send a class list to doctoral-education-support@eecs.kth.se  before the course starts. The doctoral students will then get admitted and registered in Ladok and access the course material in Canvas.

If not using Canvas

Course admission and registration in Ladok is not required before the course starts. Instead, this will be made in connection with reporting results after the course.

Exam registration

If the doctoral course requires registration for an exam, doctoral students do so during registration period  via the "personal menu".

Suppose the exam belongs to a second-cycle course given parallel with the doctoral course. In that case, the doctoral student might be unable to register for the exam via the "personal menu". If so, they will need to fill out the web form Exam/ Reexam/ Partial exams  at least two weeks before the exam period starts.

Doctoral students who take a first-cycle or second-cycle course register for exams via their “personal menu” during registration period .

Doctoral students who have forgotten to register in time can find more information about written exams here .

Step 3: Report course results after the course

Email doctoral-education-support@eecs.kth.se  and include the following information:

  • Course code
  • Course name
  • Doctoral student's full name
  • Doctoral student's civic registration number
  • Year and period when the course was held
  • Examination date

No course credits are registered until the examiner has certified the result in Ladok.

Important to note

If the course consists of only one module, grades should only be reported once the entire course is completed, as grades for the sole or final module automatically generate final results for the whole course. This is particularly crucial for doctoral courses that share exams with other courses.

Step 4: Upload a course analysis after the course

Upload your course analysis (doc 72 kB)  to the course page in ​ the course and programme directory ​.

The teacher responsible for the course must perform a course analysis for each course offering. It can be done quickly, and it is a valuable tool for the teacher's course development. In the document Tips for Course Analysis on 3rd cycle level (pdf 111 kB) , you will find useful information and tips on how to write a course analysis effectively.

Here is an example of a brief course analysis (pdf 76 kB) , and here is an example of a more detailed course analysis (pdf 87 kB) .

See also Guidelines on course evaluation and course analysis , "4 Reporting results", as well as User manual for course analysis and course data .

Establishing a new doctoral course

The Faculty Board is responsible for deciding on the establishment of new doctoral courses. Since the board meets approximately once a month , the process must be initiated well in advance of the planned course start.

The process is initiated by the examiner. It then involves the Programme Director (PA), Doctoral Education Support (administration), the Director of Third-Cycle Education (FA), KTH's Ladok support, and the school's Faculty Board.

If a complete application – approved by both PA and FA – reaches the Faculty Board at least two weeks before their next meeting, it will be reviewed at that meeting. Otherwise, it will be reviewed at the following meeting.

How to apply

  1. Discuss the course with the Programme Director (PA). It is important that the course content, structure, and scope are aligned and agreed upon from the beginning.
  2. Contact Doctoral Education Support  via email. Request access to initiate the process of creating a new course in Ladok. Once you have received access, you may begin entering the course information. Please keep the following in mind when completing the details in Ladok:
    • The course must have at least one examiner.
    • The syllabus must be available in both Swedish and English.
    • Intended learning outcomes, examination types, and course format must be clearly defined.
    • The number of credits must reflect the expected student workload.
    • The course code is assigned by Doctoral Education Support. It begins with "F", followed by two letters, the digit "3", and three numbers (e.g., FDD3xxx).
    • The grading scale is Pass (P) / Fail (F).
  3. The following steps take place in Ladok. Refer to KTH's step-by-step guide  (in Swedish) or contact Doctoral Education Support  for assistance:
    • The examiner enters the course information and submits it. In the notes field, please include the following:
      • The need for the course, its relation to existing third-cycle courses at EECS/KTH, and the intended target group (e.g. doctoral programmes or divisions).

      • Estimated number of students in the coming years.

      • Whether the course is standalone or linked to another course (if so, provide the course code).

      • Planned frequency of the course (e.g. every year or every other year).

    • The Programme Director (PA) reviews and approves the course.
    • Doctoral Education Support checks the details and forwards the case.
    • Ladok support conducts a technical review.
    • The Director of Third-Cycle Education (FA) assesses whether the course is ready for decision or requires revision.
    • Doctoral Education Support either forwards the case to the Faculty Board for decision or returns it to the PA for revision.
  4. Doctoral Education Support will notify the examiner when the course has been approved and registered in Ladok. The course will then appear in the course and programme catalogue, and the teacher can follow the instructions under Step 1: Prepare to give a doctoral course  on this page each time the course is offered.

Information about course development funding  within the doctoral programme in Electrical Engineering can be found on the lefthand-side menu.

Making changes to a doctoral course

Revising an official course syllabus

When updating an official course syllabus, the scale of revisions determines the appropriate steps to follow:

Examiner changes

If a course requires the addition of a new examiner or a change in the existing examiner(s), kindly email doctoral-education-support@eecs.kth.se  with the following details:

  • Name of the new examiner.
  • Confirmation of whether any examiner is stepping down from their role.
  • Confirmation of the change from the new examiner and at least one of the current examiners.
  • Date of the change.

If an examiner resigns from a course with multiple examiners, please inform doctoral-education-support@eecs.kth.se .

Information about course development funding  within the doctoral programme in Electrical Engineering can be found on the lefthand-side menu.

Discontinuation of a doctoral course

To initiate an application for the discontinuation of a doctoral course, please send an email to doctoral-education-support@eecs.kth.se  and answer the following questions:

  • What is the reason for discontinuing the course?
  • Is there a plan to replace the course with a new one, and if so, has the new course already been established?
  • Has the course been given in parallel with a second-cycle course?

Please note that examinations must be able to be offered for two years after the course is given for the last time. ( Guideline on course syllabus, grading system and examination at education on all cycles , 1.2.2 Discontinue course) For a course given for the last time during the autumn semester of 2024, examinations must be available until the end of the autumn semester of 2026. The course will be discontinued at the end of the autumn semester of 2026.

The Faculty Board decides to discontinue courses. They meet approximately once a month . Therefore, it is essential to start the process well before planned discontinuation. The application for discontinuation should be submitted at least one month before the Board's next meeting.

References

General skills courses