Microsoft Teams - FAQ

For employees and students, this process must be followed

1. Contact the person who has the Microsoft Team you want to be invited to send an invitation to the following e-mail address, username@ug.kth.se
2. After you have received the invitation e-mail, click on the link in the e-mail and Teams will open with access to the team you are invited to.

To log in to Teams, use your username followed by @ug.kth.se (example: testjp@ug.kth.se) and password for your KTH account.

Yes, employees and students can always be invited to external organizations Teams.
If you are an employee and will initiate a collaboration and is the one who invites external organizations that must use Teams, you can contact it-support@kth.se  to get an extended licence.

No, not normally. You can only create your own team if you have the extended licence as described under the heading "Can I use Teams to Collaborate with People, Companies or Projects that are Outside KTH?"

If you are invited to Teams from an external company or organization, you can participate in Teams by using the invitation to their environment.
You as student can not use Teams to send invitations. If you want to send invitations for a Teams meetings, we recommend using a private Microsoft account.
If you are participating in a research project at KTH that are using Teams, we can grant a licence even if you are a student.

Teams licences are included in our Microsoft Campus agreement at no extra cost. 

As Teams does not require administrator rights on your computer, you can download the Teams client from teams.microsoft.com/downloads  and install it.

If you have a KTH Windows computer, you can install Microsoft Teams from Software Center.

Yes, Teams are available as a web client as well. You can access it at teams.microsoft.com .

Yes, you have the possibility to record a meeting in Teams. Follow the instructions linked here, Record a meeting in Teams .

If you want to invite an external user to a group chat or a channel you will need to invite that user to a team and after that user has accepted the invite you will be able to add that user to group chats or other Teams.

If you have access to Teams for collaboration with people, companies or projects that are outside KTH then you have to follow the naming rules for Teams. 

For External Teams, the naming rules are:

<school> <department> <external or ext> <group or project or purpose>

Some examples in naming teamgroups

GVS IT External ProjectX
GVS IT Ext ProjectX

Try to use abbreviations for school and department when you are naming your team.
You can also use dashes instead of blank spaces in the team name.

If any employees are involved in your external collaboration, they must also have access to Teams in order to participate in your cooperation.

Note! We reserve the right to rename or remove a team that violates the naming rules.