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Microsoft Teams

About Microsoft Teams for employees in University Administration or at KTH schools.

Microsoft Teams brings together communication, digital meetings, document management, and project tools into a single platform for effective collaboration. At KTH we have rules, nomenclature and uniform principles to ensure the most efficient use as possible.

Access to Microsoft Teams

University Administration

From March 2026, Microsoft Teams will be the central collaboration tool for University Administration at KTH. Departments will be connected gradually in dialogue with their respective managers, implementation support staff and the project Effective Digital Collaboration .

The Faculty at KTH Schools

For the faculty at KTH Schools, Microsoft Teams has previously only been available on demand and with external collaborations. In the latter part of 2026, Teams is also expected to be available for collaboration within KTH. More specific information about and when this will happen will be announced at a later date.

If you work for the University Administration or if you have been approved to use Microsoft Teams, follow these steps: 

KTH Windows and other Windows users.

  1. Check if you already have Teams installed on your computer, in that case go to step 4.
  2. Check if you have Microsoft Office 365 installed on your computer and if not install it. Go to Use and install Microsoft 365 Office applications  .
  3. If you are using KTH Windows go to step 5 otherwise you might need to download and install Microsoft Teams from the page microsoft.com .
  4. Log in to Teams by entering your username followed by @ug.kth.se (example: testjp@ug.kth.se) and then your password for your KTH account.
  5. If you want, you can install the Teams app on your cellphone and then login using the same credentials as in step 4.

KTH Mac and other Mac users.

  1. Check if you already have Teams installed on your computer, in that case go to step 4.
  2. KTH Mac users download Teams in KTH Self Service.
  3. Other Mac users download Teams from the page microsoft.com .
  4. Log in to Teams by entering your username followed by @ug.kth.se (example: testjp@ug.kth.se) and then your password for your KTH account.
  5. If you want, you can install the Teams app on your cellphone and then login using the same credentials as in step 4.

Get started

For you who work within the University Administration and will create a Team

There are rules for everyone at KTH that will use Microsoft Teams and they also inklude recommendations and smart digital working methods. 

Before you start to work with Teams, please read throught the following:

  1. Så jobbar vi smart i Teams (10 regler, Swe)
  2. Teams - Mandbook, rules and procedures (In Swedish) (pdf 1.7 MB)
  3. Education in video on digital workmethods (in Swedish)
  4. Naming rules in Teams
  5. Ask your closest manager if you are alloved to start a Team.

The owners of a Teams-space is responsible for that rules and structures is followed and also for maintenance and closing of it.

For those of you who use Teams

Learn Teams and some basic functions (video, 17 min)

Support

  • ​Start by looking for the answer to your question on the Teams FAQ page .

  • The Effective Digital Collaboration project – running until mid 2026 and providing support regarding the implementation of Teams at KTH and related procedures: effektiv-dokumenthantering@kth.se .

  • IT Support – Contact KTH IT Support  for technical assistance.

  • Införandestödjare (Implementation Support) – available in the University Administration departments until September 2026 and able to answer common questions. You will find out who your implementation supporter is at the following linked document Införandestödjare VS .

  • The test team VS-Testa och lär dig Teams  is available as support for you who are going to create a Team but want to try out how it works first.

  • E-learning – assists with the transition from KTH Social’s group web pages to Teams: e-learning@kth.se .