Signatures of documents during pandemics

Published Mar 19, 2020

The University Director temporarily decides that internally made decisions, agreements or documentation can be handled in alternative ways during the period when homework dominates KTH.

Decision

The University Director has temporarily decided that signatures of internally created decisions, agreements or supporting documents can be handled using the alternatives below in order to facilitate teleworking.
 

  • If you have access to a scanner, you can print, sign and scan the document. 
  • Confirm the accuracy of the document with a following email. 
  • Write your signature on a piece of paper, take a photograph with your mobile phone and then paste the picture of the signature into the document. 
  • On the I-pad you can write your signature by hand on the screen and then copy and paste an image of your signature in the document.
  • A PDF signature can be created with the mouse pointer directly in the document.

 
Regardless of which of the above method is chosen to confirm the validity of the document, the document must be emailed from the signatory's KTH email address.

Original documents must be signed afterwards when required.

The signing of an agreement with an external party must be handled in agreement with the counterparty. This decision is in effect until the end of May 2020 when a new assessment will be made regarding this matter.

Background

Due to the current pandemic situation, some administrative management regarding internal documentation and decisions must be facilitated. In accordance to FHM’s recommendations, many employees work at home to minimize the spread of infection by Covid-19. To facilitate working remotely, and administrate cases there is a need to be able to work with signatures.

Page responsible:infomaster@itm.kth.se
Belongs to: Industrial Engineering and Management (ITM)
Last changed: Mar 19, 2020