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How Canvas rooms are created

Course and examination rooms are created when there is a specific participation list for course rounds or activity sessions in Ladok, respectively.

If a student or the Canvas room is missing

Publish the course room for the students 

For the students to get access to the course room, you as a teacher have to publish the course in Canvas. This will make the course visible for the students.

Avoid making groups too early

Hold off creating student groups in Canvas until all students are registered in the course room participation list. You can start creating groups when all the participants are only labeled as "students". If you create the groups earlier (when students still are labeled as "Admitted not registered student" during the course registration period), there is a risk that students will disappear from the groups when they get registered.

 The School’s Canvas accounts

Every school has four sub-accounts in Canvas: 

  1. Imported courses (from Kopps): This is only for Kopps courses. No new courses are to be added to this sub-account. 
  2. Manually created courses: This is for course rooms that will be used but are not in Kopps. Course rooms can be created manually by an authorized Canvas administrator.
  3. Sandbox courses: This is for test courses, where for example teachers can create material without accidentally showing it to students.
  4. Examinations, where examination rooms are added.

Course rooms 

A Canvas course room is created for every course round in Kopps (the course and program planning system). The course rooms are created 270 days before the start of the course for every approved course round in Kopps.

For course rounds which are approved later than 270 days before the start of the course, the course rooms are created within 24 hours from when the course round has been approved in Kopps.

All course rooms also have an end date. 60 days after the end date the rooms will be deactivated and be in a read-only state.

Naming of course rooms

​Course rooms are named with the following format: [Course Code] [Term] [Course Name] ([Short name or instance code]).

The short name or instance code is used to distinguish different rooms for the same course, especially for courses that have several course instances running in parallel. The short name is edited in Kopps. If there is no short name, the instance code for the course instance is entered instead. Contact  if you have questions about short names for course instances.

Can’t find a course room?

Use the course room created for the course round

We recommend using the course room created for the course round. To reuse materials, it is better to copy previous course rooms. Adding students to old course rounds without having a well-thought-out strategy for using sections can lead to problems with assignments, quizzes, discussions, and announcements to the students.

If you can’t find a course room, you can contact your local Kopps administrator to make sure that the course has been approved in Kopps.

If you can’t find a course room, it may also be because the end date has passed 60 days. The room has then been deactivated and moved from your active course menu (Overview) to "previous registrations". Read more about Routine for old course rooms in Canvas .

Several courses or course rounds with access to the same course room?

If more than one course or course rounds should have access to the same course room in Canvas, you can contact , who can merge course rooms in Canvas.

Examination rooms

An examination room is created in Canvas for each activity session in Ladok. For more information about the creation process, please read the page for examination rooms in Canvas .

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Belongs to: KTH Intranet
Last changed: Jan 12, 2023