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Transfer grades from Canvas to Ladok

The "KTH Transfer to Ladok" function helps you to transfer grades from published assignments in Canvas to Ladok modules. In order for the transfer to work, certain criteria for the assignment in Canvas must be met. Here you will find the information on how to use the function, both presented in text and in a short video.

Video instructions  

KTH Transfer to Ladok

The application KTH Transfer to Ladok enables a secure transfer of digital grades from Canvas to Ladok, and reduces the amount of manual grade administration. With KTH Transfer to Ladok you can transfer letter grades from a column in a Canvas grade book to the draft status of a Ladok module.

Text and image instructions

Important to note

The result for a course module has to be reported to Ladok within 15 working days after the examination date. The application can transfer letter grades from a column in Canvas Gradebook to draft status for a Ladok module (i.e. not the final grade of the course). 

Grading scheme must be used for the assignment

The assignment that corresponds to the column in Canvas Gradebook needs to be configured to use Letter grades and use a grading scheme. Which grading scheme that is to be used depends on which grades are used for the Ladok module. There are two ready-made suggestions that can be used, which have the names:

  •  "A-F grading scheme (including Fx)"
  • "Pass/Fail grading scheme 80%",

Alternatively you can create your own grading scheme and make it work with KTH transfer to Ladok. Then use the same characters as in the already mentioned grading schemes, but enter your own percentage limits for the scheme.

If you want to use the tool transfer to Ladok but have a way of weighing grades that are not supported in Canvas, you should still choose Letter grades that match which grades are used for the Ladok module. You can then, through export and import to the Gradebook, make your own weighting of the assessments/grades and enter them in the Gradebook and then transfer them to Ladok. Here you can read more about weighing options for grades.

Screenshot of when Display grades as Letter grade are selected
Drop-down list in an assignment with Display grades as Letter grade selected.
Screenshot Grading scheme
The view/edit Grading Scheme screen with 2 options. A to F or Pass/Fail grading schemes. A to F is selected.
  • Grades that have status "marked as ready" or "certified" in Ladok will not be transferred from Canvas. Please use Ladok if you want to update grades with that status.
  • Transfer of examination points is currently not supported.

Start to use "KTH Transfer to Ladok"

1. Start the export

Click the link "KTH Transfer to Ladok" in the course menu in Canvas and read the information on the start page you are redirected to. Click the button "Start the export" in the bottom right corner to start.

Screenshot of Transfer to Ladok start page
Transfer to Ladok start page, with the start-button highlighted.

2. Authorise KTH Transfer to Ladok to access your account

The next step is to Authorise ("Godkänn" in Swedish) "KTH Transfer to Ladok" to access your account. Without this step "KTH Transfer to Ladok" will not work. Click "Authorise" to continue.

Screenshot  on pop-up asking for authorisation to get access to your account
Transfer to Ladok pop-up asking for authorisation to get access to your account.

3. Select assignment and date

You will now see a page called "Select assignment and date (Step 1 of 2)", which displays the Canvas assignments and the Ladok modules. Choose "Canvas assignment", "Ladok Module" and "Examination Date" to be able to click the green button labeled "Students" and go to the next step. The button will be disabled if not all fields are filled in correctly.

Screenshot of Select assignment and date
Step 1 of 2 shown with the Students-button highlighted.

4. Export students with results

On the next page, called "Export students with results (Step 2 of 2)", you will see the students and grades for the selected assignment in Canvas. Click the "Export to Ladok" button if you want to transfer the grades to the selected Ladok module.

Screenshot of Export students page.
Export students page. Table of blurred out student names, Canvas grades and Ladok grades

You will see a last dialog with all details. Press "ok" if it looks correct.

Screenshot of Dialog with all the information
Dialog with Canvas assignment name, Ladok module name and examination date.

5. Correct any errors

If an error occurs, a red dialog will be shown with an exclamation mark on the left. The errors you need to correct are written at the bottom.

Screenshot of Error dialog with given info
Error dialog with given info. No results were exported. Examination date is in the future.

If no error occurred a green dialog will be shown with a checkmark on the left.

Screenshot of Export successful dialog
Dialog for successful export with corrected examination date.

6. Click "Done"

If everything went well, please click "Done". You can now transfer more assignments to Ladok if you wish.

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Belongs to: KTH Intranet
Last changed: Aug 06, 2021