Handling of approved leave from studies
When an application for an approved leave from studies has been submitted to KTH, the handling of the case should take place according to instructions available in KTH’s steering documents. Please find below a process model which shows the measures taken, starting from the student applying for an approved leave from studies, receiving information on the decision and up until the student returns to his or her studies.
Handling of cases concerning approved leave from studies for programme students on the preparatory level, First and Second Cycle education.
Flow chart
Follow the activities in the flow-chart. The number connected to each activity refers to the activities listed below.
Activities - application
Click on each activity for a detailed description.
1 Register and check the application (Registrar or administrator at a school)
If supplementary information is required
2 Handling supplementary information (Administrator at a school)
3 Formulate a proposal for the decision according to the template (Administrator at a school)
4 Make a decision (GA/PA)
5 Document the decision to grant an approved leave from studies in Ladok (Administrator at a school)
If the decision of approval regards a tuition fee paying student
6 Send a copy of the decision of approval to info@kth.se (Administrator at a school)
7 Inform the student of the decision, register and close the case (Administrator at a school)
Activities - appeal
8 Process an appeal according to routines stipulated in KTH’s regulations (Administrator at a school)
Activities - return to studies
9 Report a return to studies (student)
10 Study planning with study counsellor (student)
If the case requires investigation before a return to studies
11 Investigate solutions to a problem (Administrator at a school)
If resolved, see activity 12, if referral to other guidance – the student is referred to info@kth.se for counseling or other kind of support
12 Make course packaging/Course Instance available (Administrator at a school)
13 Inform the KTH Admissions Office (Administrator at a school)
Guidelines and steering documents
Chapter 7. Section 33. The Higher Education Ordinance (1993:100) (Sveriges riksdag)
Instructions for the handling of appeals of decisions (SWE)
Templates
Decision templates and Information appendix: Application for approved leave from studies
Information on approved leave from studies directed towards students
During a programme apporved leave and non-completion of studies
Management of the process
Process owner
Process leader
