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17 Prepare invitation letters

Included in the process

Working procedure of KTH-CSC joint scholarship program

Start

Final nomination list is confirmed

Results in

To get KTH official Invitation Letters signed by KTH Vice President

Actors

IRO

Description

Prepare and print out all Invitation Letters according templates.

System support, aid/tools, routines

3 templates for Full PhD student, Visiting PhD student and Visiting Scholars.

Word Mail Merge, KTH OneDrive

Described by

Working Group IRO, KTH Schools, 2022

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Page responsible:Karin Hellmalm
Belongs to: KTH Intranet
Last changed: Dec 29, 2022
Title Date
Activities Dec 19, 2022
1 Send call for position email to schools Dec 29, 2022
2 Forward information to supervisors inside School Dec 29, 2022
3 Register positions online Dec 29, 2022
4 Summarize positions and send to schools Dec 29, 2022
5 Confirm proposed positions within schools Feb 27, 2023
6 Send confirmed positions to IRO Dec 29, 2022
7 Publish all confirmed positions online on KTH-CSC webpage Dec 29, 2022
8 Apply for position Dec 29, 2022
9 Open late position registration (Round 2) Dec 29, 2022
10 Start the first evaluation step Dec 29, 2022
11 Start the second evaluation step Dec 29, 2022
12 Fill in Nomination Form Dec 29, 2022
13 Sign Nomination Form Dec 29, 2022
14 Send Nomination Form to IRO Dec 29, 2022
15 Prepare Nomination List Dec 29, 2022
16 Final review of Nomination List Dec 29, 2022
17 Prepare invitation letters Dec 29, 2022
18 Sign invitation letters Dec 29, 2022
19 Send invitations letters and rejection emails Dec 29, 2022
20 Send Nomination List to CSC Dec 29, 2022
21 Apply for scholarships at CSC Dec 29, 2022
22 Evaluate applications and send aproved students list to KTH Jan 09, 2023
23 Confirm CSC approved admission list Dec 29, 2022
24 Apply for Visa at Migration Board Dec 29, 2022
25 Arrange accommodation for approved CSC student/scholar Dec 29, 2022