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Appointment rules

There are many regulations surrounding appointments by government agencies. Below, there is an overview of external legislation and KTH’s internal steering documents governing appointments

Internal steering documents and provisions

Regulations for various positions/categories

KTH has internal steering documents and provisions on recruitment and appointment. See each category for the specific provisions for the position/category in question.

In KTH’s Delegation, only available in Swedish  of Authority there are provisions on who decides which appointments.

Discontinuing a recruitment procedure

A public authority can decide to discontinue a recruitment procedure if, for example, said authority considers that the recruitment input is inadequate or circumstances have arisen which lead to it being incorrect to appoint anyone. Before the public authority decides not to appoint anyone, it must inform the employee organisations. The decision shall be registered in the case in question. This latter shall then be closed. It is not necessary to post the decision and it cannot be appealed. However, the decision to discontinue an appointment procedure can be reviewed under Sweden’s Discrimination Act.

Under Recruitment in KTH’s forms archive there is a Decision to discontinue an appointment procedure template, only available in Swedish.

Appeal administration

KTH’s instruction document on appeal administration deals with the most important provisions governing KTH’s handling of received appeals. It is based on the requirements imposed on KTH.

The Instruction document on the handling of appeals , only available in Swedish  can be found under University-wide in the steering documents on the general governance of KTH. 

External regulations and provisions

Fundamental provisions on appointments

Fundamental provisions on appointments are prescribed in: the public law regulations on government agency appointments; and, general employment law legislation.

Sweden’s Instrument of Government stipulates that, in decisions on government agency appointments, regard shall solely be had to objective grounds such as merit and aptitude. Sweden’s Instrument of Government, only available in swedish.

Supplementary provisions on, amongst other things, assessment bases and recruitment procedures are found in Sweden’s Public Employment Act , only available in Swedish  and Employment Ordinance, only available in Swedish .

Additionally, there are provisions in, for example, Sweden’s Discrimination Act, Administrative Procedure Act and the Language Act. The Administrative Procedure Act, for example, contains provisions on party insight, conflict of interest and appeals, only available in Swedish.

KTH’s website has information on conflict of interest  and examples of situations that can and cannot be classed as giving rise to conflict of interest.

The transparency of the recruitment procedure is guaranteed by Sweden’s principle of public access to official documents. This is embodied in, amongst other things, Sweden’s Freedom of the Press Act, provisions on documents regarded as in the public domain and party insight under the Administrative Procedure Act.

External regulations relating particularly to the state’s higher education institutions

Sweden’s Higher Education Act and Higher Education Ordinance contain particular provisions on the state’s higher education institutions. 

Chapters 4 and 12 of the Higher Education Ordinance have provisions on, respectively, appointment of teachers and appeals, only available in Swedish.