When recruiting doctoral students, EECS follows the processes that can be found on KTH's web. On those pages you as a recruiting manager and main supervisor can find information about competence based recruitment, a process map and support documentation for interviews. On the school's internal pages you will find documentation specific for the school, including the initiation of recruitment that must be filled in and signed before starting the advertisement for a doctoral student.
Conditions for recruiting a doctoral student
Before you decide to announce a doctoral position, you need to know:
- Chapter 5 of KTH's guidelines on third-cycle studies.
- Chapter 2 of KTH admission regulations, Antagningsordning på KTH.
You will also have to check the third-cycle subject's general syllabus for the specific entry requirements when recruiting a new doctoral student. This is especially important for those aiming for admitting a doctoral studnent to the third-cycle subject of Electrical Engineering. You may find this information on the Doctoral Education Support pages about doctoral programmes.
Industrial doctoral student
You may find information about Recruiting an industrial doctoral student here.
Recruitment of doctoral student employed by KTH
Initiation of recruitment at EECS
To initiate the doctoral student recruitment process, it is required that the main supervisor has filled in the web form for recruitment of doctoral students . The name of the main supervisor, type of financing, financial officer responsible for the project and funding for the employment will be stated in the form.
The web form will be sent to your HR-contact that will administer it. The materail for the ad can be sent to the email@example.com as soon as the main supervisor has sent the web form for recruitment of doctoral students.
Advertising (doctoral student employed by KTH)
At KTH doctoral student recruitment ads are co-advertised nine times per year. To get the advertisment template and more information about the process please visit KTH's web pages on doctoral student recruitment and follow the steps stated there. The deadlines for handing in the initiation letter and text for the ad to your HR-contact can be found below:
|2023 Deadline for sending documents to HR||Publication of ad|
|27 January (central deadline 3 February)||9 February|
|27 February (central deadline 3 Mars)||9 March|
|24 Mars (central deadline 31 March)||6 April|
|28 April (central deadline 5 May)||11 May|
|26 May (central deadline 2 June)||8 June|
|25 August (central deadline 1 September)||7 September|
|22 September (central deadline 29 September)||5 Oktober|
|27 October (central deadline 3 November)||9 November|
|24 November (central deadline 1 December)||7 December|
After the recruitment
Once the selection and interviews are finalized, the main supervisor must motivate the selected final candidate. To do this you need to go to the web form for recruitment of doctoral students where the recruitment was initiated, but instead choose "Motivation of chosen candidate for employment as doctoral student" in the drop-down menu. The form will be sent to your HR-contact that will administer the documentation and send it to third cycle education support. Please have in mind that when a selected candidate has accepted the offer of employment, he or she needs to be admitted as a doctoral student at KTH before finalizing the employment. The main supervisor will start the application of admission by following the instructions that can be found on the pages for third cycle education support .
If the chosen candidate is relocating from outside of the EU they need to apply for a residence permit for doctoral studies, therefor the main supervisor needs to fill in and sign a certificate of studies. You can find a template (in Swedish) for the certificate below. The Swedish Migration Board will not accept a certificate written and signed by HR or the Doctoral Education Support. Intyg, förstagångsansökan till Migrationsverket (docx 65 kB) (only in Swedish). Send the signed certificate to the candidate.