Public defence of doctoral thesis
School of Electrical Engineering and Computer Science (EECS)
Applying for a public defence of doctoral thesis
It is important to keep the following schedule, otherwise the public defence may have to be postponed. A public defence of doctoral thesis may only take place between:
- August 15 – December 20
- January 7 – June 15
Dates within these periods are referred to as term weeks. When counting weeks to fulfill requirements only time within term time is counted. For example, if you plan on having the defence on August 15, count 10 weeks back from June 15. Feel free to contact us if you need help. The doctoral student is responsible for the process unless otherwise noted.
The public defence must stay as close as possible to normal office hours at KTH (CET).
☐ The principal supervisor checks availability of opponent and members of the grading committee.
☐ Start a revision of the doctoral student's individual study plan.
☐ If anything other than physical presence is planned for the supervisor or doctoral student, this must be justified via email to the Director of Third-Cycle Education (FA) in charge of the programme in question, cc email@example.com , at the beginning of the entire application process. FA will then return with a prior notice.
☐ Submit the Advance reviewer for doctoral thesis application form (only the signature of the principal supervisor is required) to firstname.lastname@example.org .
☐ Send a preliminary version of the thesis to the advance reviewer once he/she has been approved by the director of third-cycle education.
☐ The revised ISP should now at least have the status "Waiting for Administrator of third cycle education" (i.e. approved by doctoral student, principal supervisor and programme director).
☐ Book a lecture hall for the defence.
☐ Request a TRITA number via the web form TRITA number request for doctoral students at EECS .
☐ Request an ISBN number via the web form ISBN Request (ISSN and ISRN numbers are no longer used).
☐ Submit to the doctoral education support:
- The form Application thesis defence (read about the requirements for the opponent, chairman of the public defence and grading committee under the subheading "10 weeks" on this page)
- The form
Distribution list, doctoral thesis
- The thesis as a preliminary PDF version, with a preliminary title page. The final cover, title page and the following page with book information will be produced by the printing company US-AB during the printing stage later
- CV for the opponent or any member of the grading committee where it is not clearly seen whether they are "scientifically competent corresponding to docent" ( Guideline on third-cycle studies , 6.4.2)
Decision (approx. 4 weeks)
☐ Receive a copy of the decision from email@example.com . Doctoral Education Support will also send the decision to the Service Center, who in turn will start to arrange the logistics and celebratory parts of your defence. Read about logistics for public defences of doctoral theses here .
☐ Send the thesis for printing by first requesting an order form from firstname.lastname@example.org and follow the instructions in their reply.
☐ Create a video conference link, such as a Zoom meeting. KTH also offers Zoom Webinar, which works well for events like this. The meeting organizer (not the respondent) should contact email@example.com to schedule such a video link. Read more on the web page Zoom Webinar for defense at KTH
☐ Upload the thesis to DiVA according to the instructions found on the web pages Posting a doctoral or licentiate thesis and Posting step by step . Make sure to enter the metadata correctly and fill out all relevant fields to avoid unnecessary delay.
☐ The principal supervisor is responsible for informing the opponent and members of the grading committee about how the defence will be conducted.
☐ Make sure that the thesis is already uploaded to DiVA (legal requirement).
☐ Send out the thesis (requirement). Contact firstname.lastname@example.org to receive help with this:
- One copy to each recipient according to the distribution list, including the opponent and the members of the grading committee
- One printed copy to the KTH Library , together with the form Agreement regarding publication as signed original (legal requirement). The distribution list states that an electronic version should be sent to the KTH Library, this is done by uploading it to DiVA
- Two printed copies—one for archiving and one for the nearest thesis board—to Doctoral Education Support at either Lindstedtsvägen 3, KTH Campus or Kistagången 16, KTH Kista
After the defence
☐ Submit the protocol as signed original (this is normally handled by the chair of the public defence) to the doctoral education support.
☐ Contact email@example.com to record a short video presenting the highlights of your research (recommended).
Applying for a degree of doctor
☐ When all courses are completed to reach the requirements specified by the doctoral programme, the principal supervisor notifies firstname.lastname@example.org in order to report it in Ladok.
☐ Make sure your contact information in Ladok is up to date.
☐ Log in to kth.se , click Services in the menu bar, and then Degree Certificate. Fill out and send in the application for degree certificate by following the instructions. Compare with your individual study plan (ISP) as a reference, so that the application is filled in correctly.
☐ Send your degree application case number (starts with “EX” followed by numbers) in an email to email@example.com in order to speed up the application process.
☐ Fill out and send in the web form Mobility Questionnaire for Doctoral Students at EECS .
Find links to regulations and forms on the web page Links and resources .
Read about practical arrangements for public defence of doctoral thesis and licentiate seminar logistics .
EECS guidelines: Guidelines for the formal procedure at the public defence of doctoral theses at KTH (pdf 49 kB)