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Licentiate seminar

This page contains information on how to apply for a licentiate seminar at the School of Electrical Engineering and Computer Science (EECS).

It is important to keep the following schedule, otherwise the seminar may have to be postponed.​ A licentiate seminar may only take place between:

  • August 15 – December 20
  • January 7 – June 15

Dates within these periods are referred to as term weeks. When counting weeks to fulfill requirements only time within term time is counted. For example, if you plan on having the seminar on August 15, count 10 weeks back from June 15.* The licentiate seminar must also stay as close as possible to normal office hours at KTH  (CET). The doctoral student is responsible for the process unless otherwise noted. Feel free to contact us  if you need help.

* As an exception, the deadline for making the thesis publicly available and distributing it—three weeks before the licentiate seminar—is extended during the summer period. Please see the subheading "Due 3 weeks before the seminar" below.

Due 10 weeks before the seminar

☐ Submit the Advance reviewer of licentiate thesis  application form (only the signature of the principal supervisor is required) to .

☐ Start a revision of the doctoral student's individual study plan.

☐ The principal supervisor asks the special reviewer (opponent) and the examiner if they are available on the planned date.

☐ If anything other than physical presence is planned for the supervisor or doctoral student, this must be justified via email to the Director of Third-Cycle Education  (FA) in charge of the programme in question, cc , at the beginning of the entire application process. FA will then return with a prior notice.

☐ Send a preliminary version of the thesis to the advance reviewer once he/she has been approved by the director of third-cycle education.

Due 6 weeks before the seminar

Book a lecture hall  for the seminar.

☐ Request a TRITA number via the web form TRITA number request for doctoral students at EECS .

☐ Request an ISBN number via the web form ISBN Request  (ISSN and ISRN numbers are no longer used).

☐ Submit to the doctoral education support:

  • The thesis as a preliminary PDF version, with a preliminary title page but without the cover page
  • CV for the special reviewer if they are not a professor and if it is not clearly stated that they hold a docentship ( Guideline on third-cycle studies , 6.3.2)

☐ The revised ISP should now at least have the status "Waiting for Administrator of third cycle education" (i.e. approved by doctoral student, principal supervisor and programme director).

☐ Request printing information from the printing company US-AB .

☐ Send the thesis for proof printing when the advance review has been approved. Final printing is not allowed until you have received the decision on the licentiate seminar.

About 4 weeks before the seminar

☐ Doctoral Education Support sends a copy of the decision to the doctoral student and principal supervisor when it has been made by the Director of Third-Cycle Education.

☐ Send the thesis for final printing via US-AB.

☐ Create a video conference link. KTH offers Zoom Webinar, which works well for events like this. The meeting organizer (not the doctoral student) should contact  to schedule such a video link. Read more on the web page Zoom Webinar for defense at KTH

☐ Upload the thesis to DiVA according to the instructions found on the web pages Posting a doctoral or licentiate thesis  and Posting step by step . Make sure to enter the metadata correctly and fill out all relevant fields to avoid unnecessary delay.

☐ Publish the link to the video conference in DiVA

 ☐ Service Center contacts the doctoral student and the principal supervisor regarding logistical and celebratory arrangements .

Due 3 weeks before the seminar

☐ Make sure that the thesis is already uploaded to DiVA (legal requirement).

☐ Send out the thesis (requirement). Contact  to receive help with this:

  • One copy to each recipient according to the distribution list, including the special reviewer
  • One printed copy to the KTH Library , together with the form Agreement regarding publication  as signed original (legal requirement). The distribution list states that an electronic version should be sent to the KTH Library, this is done by uploading it to DiVA

After the seminar

☐ Submit the certificate (intyg) as signed original (this is normally handled by the principal supervisor) to the Doctoral Education Support.

☐ Make sure your contact information in Ladok  is up to date.

☐ Log in to , click Services in the menu bar, and then Degree Certificate. Fill out and send in the application for degree certificate by following the instructions. Compare with your individual study plan (ISP) as a reference, so that the application is filled in correctly.

☐ Send your degree application case number (starts with “EX” followed by numbers) in an email to  in order to speed up the application process.

☐ Fill out and send in the web form Mobility Questionnaire for Doctoral Students at EECS .


Find links to regulations and forms on the web page Links and resources .

Read about practical arrangements for public defence of doctoral thesis and licentiate seminar logistics .