This page contains information on how to apply for a licentiate seminar at the School of Electrical Engineering and Computer Science (EECS).
Important to know
"All thesis defences and licentiate seminars on campus shall be made available to spectators digitally." This means that even defences and seminars where all participants are present should be streamed online. In such cases, the stream setup does not have to be as advanced as an online/hybrid defence/seminar. ( )
"Autumn semester 2021 and onwards: [...] The defense of doctoral theses/dissertations may be held on campus and digitally. Doctoral thesis and licentiate seminars are open to the public and are, where applicable, subject to the Government's restrictions on public gatherings. Digital defense of doctoral thesis/dissertation and licentiate seminars are encouraged partly for quality reasons (increased opportunities for international participation in the grading committee and as an opponent), and partly for sustainability reasons (reduced travel). All doctoral thesis/dissertations and licentiate seminars must be digitally accessible for spectators." ( Decision by the President of KTH, V-2021-0421 , in Swedish)
Since December 2020, "the person who is the supervisor of the doctoral student may not be appointed as the examiner" for the licentiate thesis. ( Guideline on third-cycle studies , 6.3.3)
How to apply
It is important to keep the following schedule, otherwise the seminar may have to be postponed. A licentiate seminar may only take place between:
- August 15 – December 20
- January 7 – June 15
Dates within these periods are referred to as term weeks. When counting weeks to fulfill requirements only time within term time is counted. For example, if you plan on having the seminar on August 15, count 10 weeks back from June 15. Feel free to contact us if you need help. The doctoral student is responsible for the process unless otherwise noted.
The licentiate seminar must stay as close as possible to normal office hours at KTH (CET).
☐ The principal supervisor checks availability of special reviewer (opponent).
☐ Start a revision of the doctoral student's individual study plan.
☐ If anything other than physical presence is planned for the supervisor or doctoral student, this must be justified via email to the Director of Third-Cycle Education (FA) in charge of the programme in question, cc firstname.lastname@example.org , at the beginning of the entire application process. FA will then return with a prior notice.
☐ Send a preliminary version of the thesis to the advance reviewer once he/she has been approved by the director of third-cycle education.
☐ The revised ISP should now at least have the status "Waiting for Administrator of third cycle education" (i.e. approved by doctoral student, principal supervisor and programme director).
☐ Book a lecture hall for the seminar.
☐ Request printing information from the printing company US-AB .
☐ Request a TRITA number via the web form TRITA number request for doctoral students at EECS .
☐ Request an ISBN number via the web form ISBN Request (ISSN and ISRN numbers are no longer used).
☐ Submit to the doctoral education support:
- The form
Application licentiate seminar
- The form Summary of advance review of licentiate seminar (docx 74 kB) as signed original
- The form
Distribution list, licentiate thesis
- The thesis as a preliminary PDF version, with a preliminary title page. The final cover, title page and the following page with book information will be produced by the printing company US-AB during the printing stage later
- CV for the special reviewer if it is not clearly seen whether they are "scientifically competent equivalent to a docent" ( Guideline on third-cycle studies , 6.3.2)
☐ Send the thesis for proof printing when the advance review has been approved. Final printing is not allowed until you have received the decision on the licentiate seminar.
Decision (approx. 4 weeks)
☐ Receive a copy of the decision from email@example.com . Doctoral Education Support will also send the decision to the Service Center, who in turn will start to arrange the logistics and celebratory parts of your seminar. Read about logistics for licentiate seminars here .
☐ Send the thesis for final printing via US-AB.
☐ Create a video conference link, such as a Zoom meeting. KTH also offers Zoom Webinar, which works well for events like this. The meeting organizer (not the respondent) should contact firstname.lastname@example.org to schedule such a video link. Read more on the web page Zoom Webinar for defense at KTH
☐ Upload the thesis to DiVA according to the instructions found on the web pages Posting a doctoral or licentiate thesis and Posting step by step . Make sure to enter the metadata correctly and fill out all relevant fields to avoid unnecessary delay.
☐ Make sure that the thesis is already uploaded to DiVA (legal requirement).
☐ Send out the thesis (requirement). Contact email@example.com to receive help with this:
- One copy to each recipient according to the distribution list, including the special reviewer
- One printed copy to the KTH Library , together with the form Agreement regarding publication as signed original (legal requirement). The distribution list states that an electronic version should be sent to the KTH Library, this is done by uploading it to DiVA
- Two printed copies—one for archiving and one for the nearest thesis board—to Doctoral Education Support at either Lindstedtsvägen 3, KTH Campus or Kistagången 16, KTH Kista
After the seminar
☐ Submit the certificate (intyg) as signed original (this is normally handled by the principal supervisor) to the Doctoral Education Support.
Applying for a degree of licentiate
☐ When all courses are completed to reach the requirements specified by the doctoral programme, the principal supervisor notifies firstname.lastname@example.org in order to report it in Ladok.
☐ Make sure your contact information in Ladok is up to date.
☐ Log in to kth.se , click Services in the menu bar, and then Degree Certificate. Fill out and send in the application for degree certificate by following the instructions. Compare with your individual study plan (ISP) as a reference, so that the application is filled in correctly.
☐ Send your degree application case number (starts with “EX” followed by numbers) in an email to email@example.com in order to speed up the application process.
☐ Fill out and send in the web form Mobility Questionnaire for Doctoral Students at EECS .
Find links to regulations and forms on the web page Links and resources .
Read about practical arrangements for public defence of doctoral thesis and licentiate seminar logistics .