Systematic work environment management
Systematic work environment management consists of several components that together create a safe and sustainable work environment. As a manager, you are responsible for all the pieces – from routines and knowledge to collaboration and follow-up.
Work environment management – every part is important
Research shows that work environment management needs to consist of several parts to function as effectively as possible. All parts are interconnected, and each part is necessary and when everything is in place, work environment management becomes a continuous and effective process.
Work environment management consists of these parts:
- Annual follow-up
- Work environment policy
- Routines
- Distribution of work environment tasks
- Knowledge
- Collaboration
Annual follow-up
An annual follow-up of work environment management is carried out centrally by the Safety Committee. The annual work environment plans from the schools and operational support serve as the basis for this follow-up.
Systematic work environment management
Work environment policy
KTH's work environment policy is part of the personnel policy. The work environment policy also includes all students who are active at KTH.
Routines
Contact your immediate supervisor to find out which local routines apply to work environment management. Seek support from HR if you need to develop routines for yourself and your employees.
Routines and checklists for systematic work environment management (in Swedish)
Distribution of work environment tasks
Managing tasks related to the work environment management is a natural part of the manager's role. You have support in the form of task distribution based on KTH’s delegation and work orders. Talk to your immediate supervisor if you lack an up-to-date task distribution.
Distribution of work environment tasks
Knowledge important for a sustainable work environment
Creating a good work environment requires knowledge, both from employees and managers about:
- Risks that may arise in the work environment.
- How risks in the work environment can be prevented and managed.
- Health-promoting factors that enhance well-being and performance.
As a manager, you are responsible for ensuring that your team has the right introduction and knowledge. All managers with personnel responsibility must take the work environment training offered by HR. If needed, you can also seek support from occupational health .
Collaboration
A success factor for good work environment management is effective collaboration between:
- the employer side; managers and HR,
- and the employee side; trade unions, safety representatives, and individual employees.
Stay in contact with your safety representative. At the KTH level, there is the Safety Committee, which includes the main safety representatives. At the school level, safety representatives participate in the School Cooperation Group (SSG).