Report absences and leave requests
Here you can find instructions on how, as an employee, to use KTH-HR to register absences and leave, such as unpaid leave and vacation.
Make sure that you have taken part of the routine for abscence and leave before you register this in KTH-HR.
Report discrepancies and leave step by step
When registering absence or leave, there are two ways to navigate to the absence reporting section in the system.
You can either go through "Employees" or use the shortcut.
Register absence via the "Employees" tab.
1. Start by clicking on "Employees" at the top of the page.
Register absence via the shortcut
1. Start by clicking on the shortcut "My Working Hours." The shortcut is located on the desktop of the homepage when you log in.
Steps after selecting "Employees" or the shortcut
1. Click on "My Working Hours." A new window will open.
2. Click on the "Leave Application" tab.
3. Click on "Add" in the upper left corner.
4. Select the type of absence reason from the dropdown list.
Note! Regarding vacation – Until 26 November, 2024, a warning message will appear when you enter vacation days. This is because vacation balances are not visible until 26 November. You can still submit your vacation request despite the warning. You need to:
When asked, "Do you want to proceed anyway?" click "Yes" to continue and enter your vacation days.
5. Select the start and end dates in the calendar.
If your leave is at 100%
If the extent of your leave is 100%, leave the "Extent" field blank and click "Save."
If your leave is less than 100%
If the extent of your leave is less than 100%, fill in the "Extent" and "Comment" fields, and then click "Save."
This specific leave request has now been forwarded in the system to your manager for approval. The window will close automatically, and you will be redirected to the Leave Requests tab. In this tab, you can view the leave requests you have submitted.