Report sick leave

Guides under development

The guides for employees and managers in KTH-HR are under development and will be updated during the fall of 2024.

Photos in English

The photos explaining the different steps will be updated in English where it´s applicable. However, many steps will be shown in Swedish as it reflects the view in KTH-HR.

Make sure that you have checked the routine for in case of illness  before you report your sickness in KTH-HR.

If you have questions about sick reporting, you can contact your HR representative at your school or at the operational support.

Report sick leave step by step

1. Start by clicking the "Employee" (Medarbetare) tab at the top of the page and select "My Working Hours" (Min arbetstid).

2. The calendar will open.

3. Select the "Absence" (Frånvaro) tab and click on "Add" (Lägg till).

4. A new window will open. Select: "Illness/Sick Leave" from the dropdown list for your absence reason (Frånvaroorsak). Enter the start date for your sick leave. Also check "Valid until further notice" (Gäller tillsvidare). Then click "Save" (Spara). 

5. Your sick leave is now registered in KTH-HR.

Return to work step by step

1. When returning to work, go to the "Employee" (Medarbetare) tab and click on "Working Hours" (Arbetstid). Then click on the "Absence" (Frånvaro) tab to retrieve your registered absence.

2. In the "Absence" field, fill in the end date. If you are sick for less than 7 calendar days, the case will be sent directly to payroll.

3. Double-click on the absence row or select it and click on "Edit" (Ändra).

4. Uncheck the box for "Valid until further notice" (Gäller tillsvidare) and enter the end date for the sick period. Then click "Save" (Spara).

5. Your return to work has now been registered in KTH-HR.